JARS - A New Approach

The JHARKHAND AUTOMATED REGISTRATION SYSTEM -JARS is designed to eliminate the maladies affecting the conventional registration system by introducing electronic delivery of all registration services. JARS is initiated to meet the following key objectives:

  • Cost reduction
  • Transparency
  • Immediate delivery of documents
  • Increased facilities to all the stakeholders
  • Demystify the registration process
  • Bring speed, efficiency, consistency and reliability substancially improve the citizen interface.

These goals can be achieved by:

  • Introducing a transparent system of valuation of properties, easily accessible to citizens
  • Replacing the manual system of copying and filing of documents with a sophisticated document management system using imaging technology
  • Replacing the manual system of indexing, accounting and reporting through the introduction of electronic document writing.

Since 75% of the documents in Jharkhand, Encumbrance Certificates (ECs) and certified copies relate to agricultural properties, the success of the JARS project would greatly benefit the rural farming community. Agriculturists would also benefit from a possible link-up of the JARS network with the rural bank network, which would enhance the efficiencies of the rural credit services by eliminating the need for paper-based procedures.

Implementation Challenges

Implementation of an IT project involving over 29 locations statewide is a formidable challenge. The JARS project has to be implemented rapidly so that the technology (both hardware and software) doesn?t become obsolete prior to the project launch. Implementation requires considerable re-engineering. The national Registration Act of 1908, which did not contemplate the use of computers earlier to handle registration procedures, has been amended. The Act, in its application to the state of JHARKHAND, has been amended to provide for the following:

  • Document registration and copying may be completed with the aid of electronic devices like computers, scanners and CDs; and copies may be preserved and retrieved with the same tools.
  • Copies of documents registered and stored electronically, retrieved, printed and certified by the sub-registrar shall be received as legal documents.
  • The Inspector General shall prescribe the registration software.
  • To use these new technologies effectively, IT Deptt has carried out a large and well-designed training program. A training program of 1-3 weeks was organized for different categories of officers. /staffs Extensive system reforms cannot be brought about without adequate motivation within the organization.